Sample Tender Letter

This is an example of or tender letter.  The tender letter will be sent to you and is a scope of works included in the estimate and also the exclusions.  If you supply us you letter head we can compile the tender letter directly onto your letter head.


14th September, 2016

XYZ Builders





We are pleased to submit this tender for the above project.

This tender submission:

  • Must form part of any contract negotiation.
  • Is valid for 30 days only.
  • Is subject to local authority approved plans.

                                                  Tender value exclusive of GST:     $921,100.00                                                      Nine Hundred and Twenty One Thousand, One Hundred Dollars

Our tender submission includes for the following scope.

  • PVC Roof Water Drainage, connect to in ground tanks by others, discharge to Civil Stormwater.
  • PVC Sewer Drainage, connect to Council connection point at boundary.
  • Class 18 Blue Brute Fire Service, hydrant booster assembly, double check valve, twin pillar hydrant, capped points for future, testing and commissioning.
  • Class 12 Blue Brute and poly Potable and non Potable Water Service mains, connect to Council connection point at boundary, capped points for future, pressure pumps, water meters to units, chlorination and bacteria testing.
  • Type B copper Potable and Non Potable Water Service mains above ground internal to buildings.
  • Type B copper Hot Water Service ring main, insulation, circulating pumps.
  • PVC Sanitary Plumbing, fire stop collars where required to Type 3 units only.
  • Rehau or equal Water Service Rough In to units.
  • Installation only of fixtures, tapware and hot water units, supplied by others.
  • PVC waste and vent pipes.

Continued tender submission for Multi Unit Residential Development, Pine Street, Bulimba.

Our tender submission excludes the following.

  • Excludes Local Authority fees and charges.
  • Excludes rock, reef, under ground obstructions or the like.
  • Excess spoil stockpiled on site.
  • Excludes compaction testing.
  • Excludes roofing, gutters and downpipes.
  • Excludes planter trays, longitudinal trench grates, aggie drains and spoon drains.
  • Excludes site and/or other allowances.
  • Excludes bollards, fire extinguishers, fire hose reel cabinets and lettering.
  • Excludes importing of water for testing services or filling of tanks.
  • Excludes painting of services.
  • Excludes acoustic insulation.
  • Excludes supply of water meter/s to Council connection point at boundary.
  • Excludes Council sewer mains or live sewer works.
  • Excludes Civil Stormwater Drainage.
  • Excludes Gas Service.
  • Excludes fire ant control.
  • Excludes locating existing services.
  • Excludes erosion and/or sediment control.

In addition to the above, CAD files (DWG format) are to be supplied at no cost to us, to enable us to complete the As Constructed drawings.

This tender submission is based on the following drawings/documentation 08705 – 02-2, 03-2, 04-1, 05-1, 06-1, 07-1, 08-1, 09-1, 10-1, 11-1, 12-1, 13-1, 14-1, 15-1, 16-1, 17-1, 18-1, 19-1, 20-1, 21-1, 22-1, 23-1, 24-1, 25-126-1 and 27-1.

Yours faithfully,

This document is © of All Hydraulics & Estimating and may not be used in part or full without the consent of AH&E.